GetRecentDocuments

# GetRecentDocuments API

Returns the list of documents recently accessed by the current authenticated user. The list is capped by the system-wide Recent Document Count setting (default: 20). Only document items are returned — no folders. Optional flags control whether additional detail (property sets, security, owner, version history) is included for each document.

Endpoint¶

/srv.asmx/GetRecentDocuments

Methods¶

GET /srv.asmx/GetRecentDocuments?AuthenticationTicket=...&withpropertysets=...&withsecurity=...&withOwner=...&withVersions=...
POST /srv.asmx/GetRecentDocuments (form data)
SOAP Action: http://tempuri.org/GetRecentDocuments

Parameters¶

Parameter	Type	Required	Description
`AuthenticationTicket`	string	Yes	Authentication ticket obtained from `AuthenticateUser`.
`withpropertysets`	bool	Yes	`true` to include applied custom property set data (`<PropertySets>` child element) for each document. `false` to omit.
`withsecurity`	bool	Yes	`true` to include the access control list (`<AccessList>` child element) for each document. `false` to omit.
`withOwner`	bool	Yes	`true` to include owner user information as a child element for each document. `false` to omit.
`withVersions`	bool	Yes	`true` to include document version history (`<Versions>` child element) for each document. `false` to omit.

Note: There is no withrules parameter — this API returns documents only; folders are never included.

Performance tip: Set all boolean flags to false for the fastest, most compact response. Only enable the flags your application actually needs.

Response¶

Success Response¶

Returns a <root> element containing <document> child elements. Documents are returned in recency order (most recently accessed first), up to the system-configured maximum. If the user has no recent documents, the root element is returned with no children.

<root success="true">

  <document DocumentID="1051"
            Name="Q1-2024-Report.pdf"
            Path="\Finance\Reports"
            Description="Q1 financial summary"
            CreationDate="2024-03-01"
            ModificationDate="2024-06-15"
            CheckoutDate=""
            CheckoutBy=""
            CheckoutByUserName=""
            Size="204800"
            Type="PDF Document"
            PercentComplete="100"
            CompletionDate=""
            Importance="1"
            RetentionDate=""
            DispositionDate=""
            ExpirationDate=""
            RegisterDate="2024-03-01"
            RegisteredBy="jsmith"
            DocTypeID="0"
            DocTypeName=""
            VersionNumber="3"
            PublishedVersionNumber="3"
            PublishingRule="PublishingNotRequired"
            OwnerName="jsmith"
            WorkflowId="0"
            WorkflowName=""
            WorkflowStepNumber="0"
            WorkflowStepName=""
            Author=""
            Language=""
            Source=""
            ApprovalStatus="Approved"
            ClassificationLevel="NoMarkings"
            ClassificationLevelId="0"
            DeclassifyOn=""
            DomainId="3"
            DomainName="Finance"
            DowngradeOn=""
            FolderId="10"
            Foldername="Reports"
            IsShortcut="FALSE"
            TargetDocumentId="0"
            LastISOReviewDate=""
            NextISOReviewDate=""
            OwnerId="7"
            RegisterById="7"
            TemplateID="0"
            VersionCount="3">

    <!-- Included only when withpropertysets=true -->
    <PropertySets> ... </PropertySets>

    <!-- Included only when withsecurity=true -->
    <AccessList DateApplied="2024-03-01" AppliedBy="jsmith" InheritedSecurity="true"> ... </AccessList>

    <!-- Included only when withOwner=true -->
    <User UserID="7" UserName="jsmith" FullName="John Smith" ... />

    <!-- Included only when withVersions=true -->
    <Versions> ... </Versions>

  </document>

  <document DocumentID="1088" Name="Budget-2024.xlsx" ...>
    ...
  </document>

</root>

Optional Child Elements¶

Element	Enabled by	Description
`<PropertySets>`	`withpropertysets=true`	Custom property set fields and values applied to the document.
`<AccessList>`	`withsecurity=true`	Access control list (users, groups, rights) for the document.
`<User>`	`withOwner=true`	Owner user details.
`<Versions>`	`withVersions=true`	Full version history list for the document.

See GetDocument for the complete list of <document> element attributes and their descriptions.

Error Response¶

<root success="false" error="[901] Session expired or Invalid ticket" />

Required Permissions¶

Any authenticated user may call this API. The response always reflects the recent documents of the currently authenticated user — callers cannot query another user's recent documents list.

Example¶

GET Request — minimal (no extra detail)¶

GET /srv.asmx/GetRecentDocuments
  ?AuthenticationTicket=3f2504e0-4f89-11d3-9a0c-0305e82c3301
  &withpropertysets=false
  &withsecurity=false
  &withOwner=false
  &withVersions=false
HTTP/1.1

POST Request¶

POST /srv.asmx/GetRecentDocuments HTTP/1.1
Content-Type: application/x-www-form-urlencoded

AuthenticationTicket=3f2504e0-4f89-11d3-9a0c-0305e82c3301
&withpropertysets=false
&withsecurity=false
&withOwner=false
&withVersions=false

SOAP Request¶

<soap:Envelope xmlns:soap="http://schemas.xmlsoap.org/soap/envelope/"
               xmlns:tns="http://tempuri.org/">
  <soap:Body>
    <tns:GetRecentDocuments>
      <tns:AuthenticationTicket>3f2504e0-4f89-11d3-9a0c-0305e82c3301</tns:AuthenticationTicket>
      <tns:withpropertysets>false</tns:withpropertysets>
      <tns:withsecurity>false</tns:withsecurity>
      <tns:withOwner>false</tns:withOwner>
      <tns:withVersions>false</tns:withVersions>
    </tns:GetRecentDocuments>
  </soap:Body>
</soap:Envelope>

Notes¶

The recent documents list belongs to the currently authenticated user only. There is no parameter to specify a different user.
The list is capped at the system-wide Recent Document Count setting (default: 20). This limit is configured by the system administrator and cannot be overridden per call.
Documents are returned in recency order — the most recently accessed document appears first.
Only documents are returned; this API never includes folder items. Use GetFavorites or GetDownloadQue if you need an API that returns both folders and documents.
If the user has no recent documents, the response is <root success="true" /> with no child elements.
Items are returned with their current properties at the time of the call. Documents that have since been deleted or that the user no longer has access to may be absent.

GetFavorites - Get the current user's favorites list (documents and folders)
GetDownloadQue - Get the current user's download queue (documents and folders)
GetDocument - Get the full properties of a single document by path
GetFoldersAndDocuments - Get folders and documents within a specific folder path

Error Codes¶

Error	Description
`[900] Authentication failed`	Invalid or missing authentication ticket.
`[901] Session expired or Invalid ticket`	The ticket has expired or does not exist.
User has been deleted	The authenticated user account no longer exists.
`SystemError:...`	An unexpected server-side error occurred.

For detailed documentation visit: https://support.inforouter.com/api-docs/GetRecentDocuments