ArchiveDomain

# ArchiveDomain API

Archives a domain/library, changing its status to make it an archived (offline) library. Archived libraries are typically hidden from regular user access and searches, used for long-term storage of inactive projects or historical data.

Endpoint¶

/srv.asmx/ArchiveDomain

Methods¶

• GET /srv.asmx/ArchiveDomain?authenticationTicket=...&domainName=...
• POST /srv.asmx/ArchiveDomain (form data)
• SOAP Action: http://tempuri.org/ArchiveDomain

Parameters¶

Response¶

Success Response¶

<response success="true" error="" />

Error Response¶

<response success="false" error="[ErrorCode] Error message" />

Required Permissions¶

Administrator only. Only the system administrator can archive domains/libraries. Non-administrator users will receive an error even if they are domain managers.

Example¶

GET Request¶

GET /srv.asmx/ArchiveDomain
  ?authenticationTicket=3f2504e0-4f89-11d3-9a0c-0305e82c3301
  &domainName=OldProjects
HTTP/1.1

POST Request¶

POST /srv.asmx/ArchiveDomain HTTP/1.1
Content-Type: application/x-www-form-urlencoded

authenticationTicket=3f2504e0-4f89-11d3-9a0c-0305e82c3301
&domainName=OldProjects

SOAP Request¶

<soap:Envelope xmlns:soap="http://schemas.xmlsoap.org/soap/envelope/"
               xmlns:tns="http://tempuri.org/">
  <soap:Body>
    <tns:ArchiveDomain>
      <tns:AuthenticationTicket>3f2504e0-4f89-11d3-9a0c-0305e82c3301</tns:AuthenticationTicket>
      <tns:DomainName>OldProjects</tns:DomainName>
    </tns:ArchiveDomain>
  </soap:Body>
</soap:Envelope>

Notes¶

• Administrator Requirement: Only users with system administrator privileges can archive domains. This operation is restricted even from domain managers.
• Checked-Out Documents Validation: The API will fail if the domain contains any checked-out documents. All documents must be checked in before archiving.
• Already Archived Check: The API will return an error if the specified domain is already archived.
• Immediate Effect: Once archived, the domain becomes immediately hidden from regular user searches and may become read-only depending on system configuration.
• No Data Loss: Archiving does not delete any documents, folders, or metadata — it only changes the library's visibility and access status.
• Search Scope: Archived libraries are excluded from searches when users search with scope set to "InOnlineLibraries". They only appear when explicitly searching "InArchivedLibraries" or "InAllLibraries".
• Reversible Operation: Archives can be reversed using the UnarchiveDomain API.

Pre-Archive Checklist¶

Before archiving a domain, ensure:

1. ✅ All documents are checked in (no checked-out documents)
2. ✅ Users are notified of the pending archive
3. ✅ Active workflows are completed or stopped
4. ✅ Backup/export is completed if required for compliance

Use Cases¶

1. Project Completion: Archive project libraries after project completion to reduce clutter in active library lists.
2. Seasonal Archives: Archive libraries that are only needed during specific periods (e.g., annual reports after the fiscal year ends).
3. Data Retention: Move historical data to archived status for long-term retention while keeping active libraries focused.
4. System Performance: Reduce the active library count to improve system performance and search responsiveness.
5. Compliance Requirements: Segregate inactive records for regulatory compliance and retention policies.

Related APIs¶

• UnarchiveDomain - Un-archive a domain/library to make it active again
• GetDomain - Get properties of a domain/library including archive status
• GetDomains - Get list of all domains/libraries with their archive status
• UpdateDomain - Update other domain properties
• GetMemberDomains - Get list of member domains (excludes archived by default)

Error Codes¶

Archive Status Workflow¶

┌─────────────────┐
│  Online Domain  │
│  (IsArchive=0)  │
└────────┬────────┘
         │
         │ ArchiveDomain() ◄── You are here
         ▼
┌─────────────────┐
│ Archived Domain │
│  (IsArchive=1)  │
└────────┬────────┘
         │
         │ UnarchiveDomain()
         ▼
┌─────────────────┐
│  Online Domain  │
│  (IsArchive=0)  │
└─────────────────┘

Validation Rules¶

The API performs the following validations in order:

1. Authentication: Valid authentication ticket required
2. Authorization: User must be system administrator
3. Domain Existence: Domain name must exist
4. Archive Status: Domain must not already be archived
5. Checked-Out Documents: Domain must have zero checked-out documents

If any validation fails, the operation is rejected with an appropriate error message.

For detailed documentation visit: https://support.inforouter.com/api-docs/ArchiveDomain